Vice President, Enterprise Project Management

Are you excited to step into a complex world that requires a blend of mind, heart and flexibility? We at CareOregon have been strengthening communities since 1994 by making health care work for everyone. As a nonprofit health plan largely focused on Oregon’s Medicaid population, we find fulfillment in supporting the underserved.

General Statement of Duties

The Vice President of Enterprise Project Management (EPM) is responsible for leading the project management and process improvement functions for the organization. Primary duties include technical leadership and strategic planning, as well as development and oversight of resources, relationships, and successful teams. This position is responsible for ensuring efficient, successful, and on-time delivery of enterprise projects. The majority of time is focused on enterprise-wide engagement, with secondary time on business group oversight. This position leads and participates in strategic planning and collaboration at the organizational level.

Essential Position Functions

Technical Leadership

Facilitates project success through effective monitoring, governance, and appropriate use of project and process improvement methodologies, tools and procedures; oversees enterprise project schedule, status tracking, and reporting processes; monitors enterprise project performance against milestones and goals.
Expands, improves, and leads project management and process improvement competency, training, and capabilities of the organization; ensures projects are appropriately staffed and required roles defined
Ensures appropriate management and oversight of key interdependencies between projects and departments at the enterprise level; assists to resolve or escalate critical project risks and issues for mitigation and resolution.
Leads and maintains reporting on enterprise project risks and risk management plans; establishes issue escalation protocols for enterprise projects.
Integrates continuous improvement, lessons learned, and current best practices to enterprise project management and process improvement practices.
Defines operational structure for areas of oversight and approves EPM policies.
Ensures all EPM procedures and practices drive operational excellence, quality, and operational efficiencies.

Strategic Planning

Leads the development of vision, and goals, for project management and process improvement work of the enterprise.
Develops and oversees the enterprise project portfolio; leads enterprise project strategic planning efforts for the organization.
Participates in the strategic planning process for the organization.
Facilitates strategic project and resource allocation and prioritization decision-making.
Develops and ensures effective project methodologies, procedures, and metrics exist to enable efficient and successful project scoping, solution design, testing, implementation, and transition to on-going operations.

Financial/Resource Management

Develops department budget in alignment with enterprise strategic planning
Ensures teams have sufficient resources to perform their work.
Ensures budgets are monitored and managed effectively across areas of oversight.
Approves resource allocations within budget, including people, finances, and timelines; makes decisions on exceptions.

Relationship Management

Ensures strategic messages are regularly and effectively relayed to management team and staff; promotes transparency.
Leverages current relationships and forges new relationships with community partners, vendors, and other constituents in alignment with organizational direction and priorities.
Collaborates with leaders across the organization in identifying integrated improvement strategies and ensuring meaningful integration.
Represents the organization in external meetings and functions, providing strong leadership presence and effectiveness.

People Leadership

Directs teams and establishes team and management direction and goals; ensures the measurement and evaluation of results
Provides team members with ongoing understanding of the strategic direction of the organization.
Performs employment functions in collaboration with Human Resources, including staffing, recruitment, performance management, professional development, and termination.
Coaches, supports, inspires, and recognizes staff.
Creates opportunities for professional development.
Ensures participation in training initiatives and organizational activities, as well as adherence to external regulations and internal policies.
Fosters a culture of success in alignment with the organizational mission, vision, and values.
Models effective leadership qualities, including written and verbal communication and promoting a collaborative work culture

Essential Organizational Functions
Supports and operates in alignment with the organization’s core values.
Strives to meet work goals that contribute to departmental and organizational goals.
Adheres to organizational standards, policies and procedures, as well as compliance requirements.
Performs other duties as assigned.

Knowledge, Skills and Abilities Required

Ability to align strategic objectives, establish goals, and effectively lead an EPM within a healthcare organization in collaboration with peers and executive leadership
Project leadership skills in the oversight and execution of large-scale, concurrent projects
Strong understanding of financial structures, fiscal responsibility, and the resource impact of business decisions
Knowledge of project management principles, such as those defined by the Project Management Institute (PMI) and the Project Management Body of Knowledge (PMBOK)
Knowledge and experience with agile methodology; ability to implement, adapt, and tailor project methodologies and processes based on organizational needs and culture
Knowledge and/or experience in applying Lean Six Sigma process improvement and principles
Knowledge and experience with portfolio, project management, resource management, and scheduling software tools
Knowledge of the health insurance industry and systems; understanding of managed care in Oregon preferred
Ability to think and operate strategically and beyond areas of direct oversight
Ability to effectively convey organizational mission, vision, and goals ensuring integration into strategic plans and initiatives
Ability to work across the organization to mature and standardize scope, schedule and budget capabilities
Vision and capability to implement project management tools organization wide, including training and organizational change management skills and approaches
Ability to develop and oversee implementation new approaches, processes and methodologies
Ability to develop and lead high performing teams, including hiring, goal setting, coaching, performance management, and development
Ability to communicate effectively, both verbally and in writing, including excellent presentation skills
Ability to build, maintain, and leverage professional relationships with business, community and internal management groups
Consensus building skills; ability to negotiate favorable outcomes
Skilled in how to confidently diffuse difficult situations and expertly resolve high exposure complaints
Ability to work in an environment with diverse individuals and groups
Basic computer skills, including spreadsheet and word processing

Physical Skills and Abilities Required
Lifting/Carrying up to 0 Pounds

Pushing/Pulling up to 0 Pounds

Pinching/Retrieving Small Objects

Crouching/Crawling

Reaching Above Shoulders

Climbing Stairs

Repetitive Finger/Wrist/Elbow/

Shoulder/Neck Movement

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3-6 hours/day

Standing

Walking

Sitting

Bending

Seeing

Reading

Hearing

Speaking Clearly

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More than 6 hours/day

More than 6 hours/day

More than 6 hours/day

3-6 hours/day

Cognitive and Other Skills and Abilities Required

Ability to focus on and comprehend information, learn new skills and abilities, assess a situation and seek or determine appropriate resolution, accept managerial direction and feedback, and tolerate and manage stress.

Education and/or Experience

Required:

Minimum 10 years’ experience relating to project and/or process management, including experience overseeing large-scale, concurrent projects, as well as experience with Agile methodology and Lean Six Sigma process improvement and principles
Minimum 5 years’ experience managing people
Experience in the healthcare industry
Preferred:

Masters or Bachelor’s degree in Project Management, Business, Health Care Administration, or related field
Project management certification
Lean Six Sigma certification
Health plan experience

Working Conditions

Environment: This position’s primary responsibilities typically take place in the following environment(s) (check all that apply on a regular basis):
☒ Inside/office ☐ Clinics/health facilities ☐ Member homes

☐ Other_________________________________________

Travel: This position may include occasional required or optional travel outside of the workplace, in which the employee’s personal vehicle, local transit, or other means of transportation may be used.
Equipment: General office equipment
Hazards: n/a
Candidates of color are strongly encouraged to apply. CareOregon is committed to building a linguistically and culturally diverse and inclusive work environment

Veterans are strongly encouraged to apply.

Equal opportunity employer. This company considers all candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Position Description »